As a group of muslim professionals in different fields and, since 1998, our mission at Halalmontreal Certification Authority has always been that of guidance and support to companies wishing to broaden their Halal market potential, whether local or abroad.
To meet this demand, products would need to be safe from contamination of non-halal substances and the only way to prove such compliance is with Halal Certification.
To successfully aid our customers, our integrity is critical, as is our ability to seek solutions which are beneficial to both our muslim community and our business partners in Canada and worldwide. We commit to high ethical and professional standards that embody the principles of honesty, respect and fairness stated in the Holy Quran . We demonstrate ethical conduct and inspire trust as individuals and as an organization.
The goals we strive to achieve are clear and simple :
Top management at HMCA are committed to the safeguarding of impartiality, for this particular reason, we have devised an impartiality policy as per the requirements of the standard ISO/IEC 17021:2011 in order to safeguard the auditing and decision making in the context of the issuance of a Halal certificate. We have rules and regulations that control the implementation and adherence to ensure a fair, robust and high quality of service to be delivered to our customers.
" We shall remain impartial "
HMCA has an independent committee, that oversees the rules and guidance of our impartiality process are implemented and adhered to. Each employee or associate has the responsibility to comply with the process and guidelines for impartiality. Any instance where an employee, associate or customer feel there is a threat to our impartiality, you are welcome to contact our Chief Executive Officer, who has authority to initiate a full investigation into your enquiry.
We recognize the following statements as threats to our impartiality:
Conflict of Interest
A conflict of interest can be defined as any situation in which an individual or corporation (either private or governmental) is in a position to exploit a professional or official capacity in some way for their personal or corporate benefit. This may be in the form of an associate performing assessment for a party they have close business or personal relationship with. This kind of scenario must be avoided to eradicate any influence of the assessor's judgment and lack of impartiality.
We recognize the following scenarios as conflicts of interest:
As employees of HMCA all members of the staff have a duty of fidelity to HMCA under their contracts of employment and signed confidentiality agreements. All members of staff are obliged to give prime commitment of time and intellectual ability/ energy for the benefit and well-being of HMCA.
Specific responsibilities and activities that constitute this commitment will differ according to specific roles, but must be based on an understanding of what is acceptable between the individual member of staff and HMCA.
It is not acceptable for an individual's action or decisions made in course of his/her activities to be determined by consideration of personal goals, other than normal aspiration and behaviors related to promotion or professional development. such behavior calls into question the professional objectivity and ethics of the individual and reflects negatively on HMCA.
This document provides the opportunity to record and concern they may have in relation to the possibilities that a conflict of interest could arise in their own area of net work. In official acknowledging any such possibility, the individual is reassured that HMCA is aware of the situation and that appropriate action, if any is needed, will be taken; this is very often all that is required to allay both the individual sense of vulnerability and HMCA's concern.
This policy is therefore designed to:
Limitation on Outside Professional Activities
HMCA encourages staff to become involved in knowledge and technology transfer activities to benefit not only the staff member's continual professional development, but also HMCA and their registered clients.
However the knowledge and the technology transfer process can create potential conflict of interest, particularly when there is opportunity for personal gains on the part of the member of staff or any agents assisting in transfer.
Staff must not allow other activities to detract from their obligation to HMCA. a member of staff must not have significant outside managerial responsibilities such as directorship, nor provide and consultancy services to HMCA clients.
A member of impartiality committee should avoid getting into a position where his\her private interest conflict with HMCA.
Guideline for Policy Implementation
All members of HMCA staff, must initially assert their compliance with this policy by signing a confidentiality agreement, and update their declaration if appropriate when circumstances change. In signing this agreement each member of staff undertakes to disclose any existing or potential conflict of interest. If a member of staff's circumstances change during a year, a revised attachment to the confidentiality agreement shall be completed as soon as possible, and the concerned member shall be advised. Appeal of decision should be made to the General Manager in writing, who may refer the appeal to the impartiality committee.
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